We are looking for a Project Coordination/Membership Support Contractor. This individual will play an integral part in ensuring all of the Slave Lake and Districts Chamber of Commerce’s projects such as Riverboat Dayz, The Tradeshow, and others are managed successfully. The hour of work varies depending on what is required for each project along with regular duties. Each project on average takes 20-40 hours to manage and complete. There are approximately 5-7 projects per year. Regular duties include about 10 hours per month.
An hourly rate may be negotiated with an annual contract agreement.
Project Coordination/Membership Support duties required:
CUSTOMER SERVICE:
-Act as a first point of contact for all Slave Lake and District Chamber of Commerce (SLDCC) projects, ensuring a high level of customer service and professionalism when dealing with all clients
-Train on, shadow workshops, appointments, training, etc. to have working knowledge of
SLDCC business and services
-Successfully regulate and manage client flow with the aim to provide fast, efficient service,
making proper referrals and appointments when necessary
-Support a professional work environment conducive to clients/members of all type and need
PROGRAM COORDINATION:
-Manage all assigned projects
-Manage project partners for all assigned projects
-Manage budgets for each project ensuring they are balanced and approved by the SLDCC Board
-Receive and send mail for all staff and projects
-Maintain organization’s filing system
-Upon direction or observation, maintain the business resource libraries
-Prepare invoices for bookkeeping
-Prepare and clean up event space when training, events or bookings are scheduled
-Provide regular progress reports for SLDCC Board
-Book appropriate meeting space for training, events, etc– ie. Classroom or video conference room
-Contact all trainers to confirm their availability for training and have contract signed
-Book space at other sites if needed for trainer, event hosts, etc.
-Create comprehensive event guide and file for each event, training, etc.
-Prepare all handouts for onsite training – ensure training materials are posted online
-Set up room for trainer – AV, refreshments, binder with attendance list
-Clean up room after training
-Receive and document invoices received from trainers and sites, if any
-Execute General Manager’s direction on planned projects
-Bring forward new and innovated projects
-Manage coordination between different members/partners of a project
-Monitor and maintain current and new projects; including timelines, budgets, operational requirements and measurable goals
-Promote specific projects and assist staff in developing rewarding relationships with the public
PROMOTIONS AND MARKETING :
-Distribute information regarding marketing opportunities to Administrative Assistant
-Provide information and guidance to newspaper for the creation and publication of ads fitting look and feel of organizational identity
-Assist with the development of promotional and marketing material to assist in promoting the
Organization, projects and clients
-Work with marketing contacts to develop SLDCC Strategy
-Promote the organization as per the mandate set out by the Board of Director
Qualifications:
-Secondary school education
-3 years of project management experience
-Valid driver’s license
-Willing to travel for work
